After that, right click the folder again within Public Folder Favorites and choose “ Add to Favorite Folders” (Outlook 20) or “ Show in Favorites” (Outlook 2010 and Outlook 2013)Īdding a Public Folder in the Favorites section of the Mail Navigation requires you to mark it as a favorites twice. You can have it all with shared Outlook folders A shared Calendar or Contacts Folder or Tasks Folder that everyone in your department can see and add. To do this, you first need to add the folder to your Public Folder Favorites as indicated above. You might want to add a public folder to your Favorites list in the “folder type” Navigation as well for even more convenient access. You can expand this to see all PFs you have access to.Notice you can now see the top-level Public Folders container. At the bottom of the screen on the left, you'll see a small folder icon.By default, you'll be placed in the normal mailbox view.However, we also have several Contacts and Calendar folders in Public Folders, and when I access those, I do not see them added to the Contacts and Calendar Navigation. Once the permission is granted, then adding a public folder in Outlook 2010 is an easy task.īy default, you won't see the public folders you have access to in Outlook 2010. Outlook keeps a lists of Calendar and Contacts that I have accessed from other users in the Calendar and Contacts Navigation this works great.
The information in the files can be discussed and final output file can be shared through this public folder option. By sharing the files, you can centralize the information in the file.
Using outlook, you can share contacts, tasks calendars and you can even share files. The public folder in Outlook 2010 can contain anything like calendars items, messages or contacts. The level of privilege to use the public folder will be provided to users by the owner of the public folder. While setting permissions for shared folders, you can determine how much access you want to give to a specific user. The information in the folder can be accessed by selected users or by all users present under same mail client. Sharing folders with other members does allow them to open and view the content in it, but they are not allowed to send emails on your behalf. A public folder is a folder present in Outlook 2010 to share files with others.
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